PMS: A Smart Campus Placement Management System for Engineering Colleges

Abstract

Campus placement is one of the most important transitions in an engineering student’s academic life. In most colleges, this process is still managed manually through spreadsheets, emails, and phone calls, which leads to frequent miscommunication, missed deadlines, and a heavy administrative burden on Training and Placement Officers (TPOs). PMS (Placement Management System) is a full-stack, role-based web application designed to digitize and streamline the entire campus recruitment process on a single, unified platform. The system supports five distinct roles: Student, TPO, Company, College Admin, and Super Admin, each with a dedicated dashboard and role-specific features. Students can browse approved job openings, apply directly, track their application status through multi-round selection pipelines, and receive AI-powered career guidance and resume feedback. TPOs can create and manage placement drives with custom selection rounds, approve company job postings, and monitor college-wide placement analytics. Companies can register, partner with colleges, and post targeted job opportunities. College Admins manage student records, TPO accounts, and academic departments. The AI features, powered by the Anthropic Claude API, deliver personalized career suggestions and intelligent resume review inside the student portal. Evaluation across six weeks with real users confirmed that PMS significantly reduces administrative effort, eliminates communication gaps, and brings full transparency to the placement process.